Microsoft OneDrive for Business
Microsoft OneDrive for Business provides cloud storage for your work files including photos,
documents, spreadsheets, and PowerPoints. It is available for free to all faculty and staff of UC San Diego Health.
Log in using your
@health.ucsd.edu account.
Features
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Access files from anywhere with an internet connection
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Create, edit and share documents regardless of device
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Ample space to store files - 5 TB of storage
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Edit Office documents directly in the browser
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Share documents and collaborate with colleagues
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E-PHI Compliant
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Use document version history to easily restore files to a previous version
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Sync and work with files in Windows Explorer or Mac Finder with the OneDrive sync client
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Save local disk space with OneDrive Files On-Deman
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Restore your OneDrive files to a specific point in time
OneDrive in Web Browser
OneDrive can be accessed through any modern web browser. To access your OneDrive:
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Log in to the
Microsoft Office 365using your @health.ucsd.edu account.
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Select
OneDrive from the left-hand side toolbar or App launcher menu.
OneDrive Setup Instructions
| Help and Training Resources
|
Help Resources
FAQ
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Unfortunately due to the migration, links will need to be re-shared by the individual who shared them with you.
Please contact user and ask them to reshare the document(s).
Your OneDrive account on Campus (https://ucsdcloud-my.sharepoint.com/personal/username_health_ucsd_edu) has been migrated to the OneDrive Health tenant.
To access your migrated OneDrive account on the UC San Diego Health tenant:
Login to OneDrive with your @health.ucsd.edu account, this will put you in the Health tenant:
(https://ucsdhs-my.sharepoint.com/personal/username_health_ucsd_edu).
Check the url in the address bar of the browser. Make sure the URL begins with https://ucsdhs-my.sharepoint.com
If the URL is https://ucsdhs-my.sharepoint.com, make sure you are signed in as your @health.ucsd.edu account
If you are still having issues, close all browsers and reopen as a New InPrivate Window (Edge) or New Incognito Window (Chrome)then login with your @health.ucsd.edu account
As your files are being migrated in OneDrive from Campus, they will be placed in the same location in the OneDrive account you have on the Health tenant.
This identity is the authorized vendor account which is necessary to migrate your files, there is no reason to think this is a security concern.
Click on the OneDrive icon
Click Settings Wheel icon -> OneDrive Settings
Click More Settings -> Storage Metrics
- 1. Login to OneDrive with your @health.ucsd.edu account, this will put you in the Health tenant: (https://ucsdhs-my.sharepoint.com/personal/username_health_ucsd_edu).
- 2. open the folder “Notebooks”
- 3. click the elipse menu (…) of a OneNote file, then Open -> Open in App
After the OneDrive migration or if a OneNote file was moved, Recent of OneNote is not syncing. Please browse to the files from “My notebooks” tab. The reason is the files listed in “Recent” may have not be synced real time.
Sharing to “Anyone with the link” is not enabled on the UC Health instance of Microsoft 365
- 1. Login to OneDrive and locate the file you would like to share
- 2. Click the Ellipsis and then click Share
- 3. Click
People in University of California, San Diego Health with the link can edit
- 4. Click
Specific people and then Select the permissions you would like them to have.
- 5. Type the
email address of the external person you would like to share this document with
- 6. Click
Sent
Steps to accept OneDrive sharing as an external guest user
Note: The email sent to the user may be sent to the spam folder. If the user can’t find the email in inbox, please check the spam folder.
- 1. Recipient will receive an email containing the invitation that allows the recipient to
Open the invitation
- 2. Click
Proceed on the Microsoft warning page
- 3. Click
Send Code to send another email message containing a one-time password they'll use to access the resource.
Note: One-time passcodes are valid for 15 minutes. After 15 minutes, the user must request a new passcode; User sessions expire after 24 hours. After that time, the guest user receives a new passcode when they access the resource (Session expiration strengthens security.)
Email example as shown below:
- 4. Enter the code from the email and click
Verify
- 5. The guest user now can edit the file
The management of your files is up to your department. Keep in mind that the files you upload are associated with your AD account. So if you don't share them with other users before you leave, the files will be inaccessible.
If you delete a file stored in OneDrive, it will be in your OneDrive recycle bin for 30 days. After that, it is gone. Your departmental IT support nor ACT can recover it for you. There is no back-up.