This identity is the authorized vendor account which is necessary to migrate your files, there is no reason to think this is a security concern.

This is not an issue. The Migration tool uses to tranfer your data from Campus to the Health tenants tries to keep data intact, therefore the data will show when the folder was created. The dates are correct even if they're showing older dates.

*Metadata is data that describes other data, providing a structured reference that helps to sort and identify attributes of the information it describes.

OneDrive

• Open OneDrive Online.
  
  
• On the Settings menu, click OneDrive settings.
  
  
  
  
• Click More settings, and then click Run sharing report.
  
  
  
  
• Choose a location to save the report, and then click Save.
  
  
  
  
• Click Run sharing report again, please click "You may see the results of this query here" link.
  
  
  
  

SharePoint

• Open the site where you want to run the report
• On the Settings menu, click Site usage.
  
  
  
  
• In the Shared with external users section, click Run report.
  
  
  
  
• Choose a location to save the report, and then click Run report.
  Report on file and folder sharing in OneDrive

Open two browsers and login to both Campus and Health

• 1 Open Campus OneDrive:
• Open Google Chrome and login to your Campus OneDrive https://ucsdcloud-my.sharepoint.com
• Login with your @ucsd.edu Email


• 2 Open Health OneDrive
• Open Microsoft Edge, or Firefox (or a different browser from your where your Campus OneDrive is Open) and go to https://ucsdhs-my.sharepoint.com/
• Login with your @health.ucsd.edu Email
• Compare the Folders and files on both OneDrives from Campus and Health, make sure they match.

Left side: Campus OneDrive on the Right Side Health OneDrive

Note: This OneDrives are for demonstration pusposes and are not matched.

Your OneDrive account on Campus (https://ucsdcloud-my.sharepoint.com/personal/username_health_ucsd_edu) has been migrated to the OneDrive Health tenant.
To access your migrated OneDrive account on the UC San Diego Health tenant:
Login to OneDrive with your @health.ucsd.edu account, this will put you in the Health tenant:
(https://ucsdhs-my.sharepoint.com/personal/username_health_ucsd_edu).

Your Campus OneDrive account (https://ucsdcloud-my.sharepoint.com) has been migrated to the Health tenant.

To access your migrated OneDrive account on the Health tenant:

• Navigate to https://ucsdhs-my.sharepoint.com
• Login to your @health.ucsd.edu account
  

As your files are being migrated in OneDrive from Campus, they will be placed in the same location in the OneDrive account you have on the Health tenant.

Yes the permissions should remain the same, however some folders/files will need to be reshared. The URL to the original shared tenant will be different.

You will notice the shared folder/files have a different URL.

Check the url in the address bar of the browser. Make sure the URL begins with https://ucsdhs-my.sharepoint.com

If the URL is https://ucsdhs-my.sharepoint.com, make sure you are signed in as your @health.ucsd.edu account

If you are still having issues, close all browsers and reopen as a New InPrivate Window (Edge) or New Incognito Window (Chrome)then login with your @health.ucsd.edu account

Open file if you see your campus credentials at top (@ucsd.edu)

• Go to the Top Right corner of the Document and click on your Name
  From the Dropdown, Click on Account Settings
  
  
  
  
• On Account Settings, click on Sign out
  
  
  
  
• Once your Signed out from your Campus Account, click on the Sign In button
  
  
  
  
• Sign in with your Health email - @health.ucsd.edu
  enter your password - and confirm on the DUO app if asked
  
  
  
  
• You are now signed in the Health Tenant for the Office apps
  
  

• 1. Login to OneDrive with your @health.ucsd.edu account, this will put you in the Health tenant: (https://ucsdhs-my.sharepoint.com/personal/username_health_ucsd_edu).
• 2. open the folder “Notebooks”
• 3. click the elipse menu (…) of a OneNote file, then Open -> Open in App
  

As your files are being migrated in OneDrive from Campus, they will be placed in the same location in the OneDrive account you have on the Health tenant.

A shared library allows your team to store and access files that your team members work on together.

1. Open OneDrive
2. ​Under Shared libraries, click Create shared library.
   
   
   
   
3. Give your shared library a name and add other members (you can also add/remove members later).
   
   
   
   Office 365 will automatically create a Team, group email and SharePoint site with the same name as your team site. As you type, you will see whether or not the name you've chosen is available.
4. Once you're done, click Create​.
5. To manage your Shared Library, select your library in the left pane of your OneDrive. Note that it may take up to 48 hours for the new shared library to appear.

• 1. Login to OneDrive and locate the file you would like to share
• 2. Click the Ellipsis and then click Share
• 3. Click People in University of California, San Diego Health with the link can edit
• 4. Click Specific people and then Select the permissions you would like them to have.
  
• 5. Type the email address of the external person you would like to share this document with
• 6. Click Sent
  

• 1. Recipient will receive an email containing the invitation that allows the recipient to Open the invitation
  
• 2. Click Proceed on the Microsoft warning page
  
• 3. Click Send Code to send another email message containing a one-time password they'll use to access the resource.
  Note: One-time passcodes are valid for 15 minutes. After 15 minutes, the user must request a new passcode; User sessions expire after 24 hours. After that time, the guest user receives a new passcode when they access the resource (Session expiration strengthens security.)
  
  Email example as shown below:
  
  
• 4. Enter the code from the email and click Verify
  
• 5. The guest user now can edit the file