Microsoft 365 is a cloud-based suite of solutions that includes Exchange Online as the email and calendaring environment, as well as collaborative office applications such as Office Web Apps, Power BI, SharePoint, Teams and Microsoft Stream.

HOW TO LOGIN APPLICATIONS BENEFITS

HOW TO LOGIN

THERE ARE TWO UCSD MICROSOFT 365 TENANTS

UC San Diego Health Sciences / UC San Diego Health

Use @health.ucsd.edu to login
https://ucsdhs-my.sharepoint.com (SharePoint Online)

UUC San Diego (Campus)

Use @ucsd.edu to login
https://ucsdcloud-my.sharepoint.com (SharePoint Online)

The main different is the UCSD Health tenant (@Health.ucsd.edu) adheres to more stringent data protections policy in order to protect sensitive information such as institutional, PHI and PII and other data as required by UCOP IS-3 policy.

Please note: While the passwords for both @ucsd.edu and @Health.ucsd.edu are the same, they exist separately.

MICROSOFT 365 TENANT DIFFERENCES

	M365 Health Tenant			M365 Campus Tenant
	OneDrive @Health	SharePoint @Health	Teams @Health	OneDrive @UCSD	SharePoint @Campus	Teams @UCSD
Site URL	https://office.com			https://office.com
Requires Login	Yes			Yes
Login (User Name)	USER-NAME@health.ucsd.edu			USER-NAME@ucsd.edu
Login (Password)	(Same as your email password)			(Same as your email password)
Total Space Size allowed	5 TB limit	25 TB limit		5 TB limit	25 TB limit
Purpose	Personal files with the ability to share files	Team/Project Collaboration		Personal files with the ability to share files	Team/Project Collaboration
Life Span	OneDrive accounts will removed within 30 day of user separate to UCSD Health Sciences	Lives forever until the owner chooses to delet the site		OneDrive accounts will removed within 30 day of user separate to UCSD	Lives forever until the owner chooses to delet the site
User Type	Health Sciences Employees			Campus Employees
Supports External Users	* Yes - As guests members to the tenant	** Yes - As guests members to the tenant	* Yes - As guests members to the tenant	* Yes - As guests members to the tenant	** Yes - As guests members to the tenant	* Yes - As guests members to the tenant
Accessibility	Anywhere in the world			Anywhere in the world
Supports up to PHI/PII Only	Yes			No
Supports Part 11	No			No
Enabled Apps	******* Yes - limited	Yes - limited	******* Yes - limited	Yes

* Teams /OneDrive Guest Member Access: Is Read & Write access only
** SharePoint Guest Member Access: Can be Read only, Read & Write, and Owner of the site
*** Get a list of enabled apps: https://itss.ucsd.edu/tools/O365/Pages/teams.aspx#enabled-apps

Applications

All faculty, staff, and students receive the following applications during the initial implementation of Microsoft 365

OneDrive

Access, share, and collaborate on all your files from anywhere. OneDrive file storage - 5TB capacity.

Teams

Messaging and collaboration app, in browser and desktop versions available.

Microsoft Bookings

Microsoft 365's public-facing scheduling tool.

Office Online

Collaborate with Word, PowerPoint, Excel, OneNote online.

SharePoint Online

Web content creation, document management and collaboration.

Microsoft Stream

Online portal used to post and stream videos within specific organizations or groups.

Microsoft 365 Resources Library

Additional Microsoft 365 online applications including OneNote, To-Do and more.

Benefits

Here's a look at many of the additional benefits offered by UCSD Health Cloud Collab:

Upload and work with your files from anywhere and form any device with a consistent web interface, even with PHI.
Connect to OneDrive and work completely in the cloud - no more local copies of files floating around.
Message your colleagues from within Cloud Collaboration Tools via Teams chat and share files to view and edit in real-time.
Collaborate with teammates, partners, and customers with documents that are always up to date and accessible from almost anywhere.
SharePoint Online makes it easy to set up and manage online communities, wikis and blogs, make customized forms and create and manage content and documents.

Work collaboratively with your team, including simultaneous editing of documents in Word, Excel and PowerPoint, without desktop applications.
Share links, not files – you will always know where the latest version is, who has seen it and when it was edited.
Work from virtually anywhere using trusted Office applications across your favorite devices--PCs, Macs, and mobile devices--and seamlessly move and work with your Office documents locally on your device or in the online environment.
Microsoft Teams serves your communication needs, making it easy to see when someone is available, connect via instant message, audio or video calls and host online meetings.

For questions, please contact the UC San Diego Health IS Help Desk at 3help.ucsd.edu or 619-543-HELP.